There are six data protection principles that the Centre for Military Justice (CMJ) must, and does, comply with. The personal information we hold about you must be:
1. Processed lawfully, fairly and in a transparent manner
2. Collected only for legitimate purposes that have been clearly explained to you and not further processed in a way that is incompatible with those purposes.
3. Adequate, relevant and limited to what is necessary in relation to those purposes.
4. Accurate and, where necessary, kept up to date.
5. Kept in a form that permits your identification for no longer than is necessary for those purposes.
6. Processed in a way that ensures appropriate security of the data.
WHO IS COLLECTING YOUR DATA?
For the purposes of data protection law in the UK, the Centre for Military Justice (CMJ), charity number 1186988, is the data controller in relation to the collection and use of your personal information in the United Kingdom.
WHAT KIND OF INFORMATION DO WE COLLECT AND HOW DO WE COLLECT IT?
We collect personal information in two ways from your use of the website:
1. anonymous data that is automatically collected from all visitors to the website
2. personal data that you voluntarily submit so that we can provide you with a service, provide you with information or so that you can make a donation.
The type and amount of personal information we collect depends on how you use the website.
You can access all pages on our website without telling us who you are and without revealing any personal information.
We collect some information when you visit the website but this does not allow us to identify you personally. The information we collect includes the type of browser visitors use, time and date of visits, which pages are most viewed and which other websites and search engines direct visitors to the CMJ website. This enables us to evaluate the website and work to improve it.
PERSONAL DATA (INCLUDING SENSITIVE PERSONAL DATA) THAT YOU VOLUNTEER TO US DIRECTLY
We may collect information directly from you, which personally identifies you (such as your name, address or email) when you participate in the following activities:
contacting us, for example by phone, email or through our online contact form
subscribing to a campaign email list to receive more information about our campaigning work and how you can get involved or donate
donating to the CMJ
The information given may constitute sensitive personal data to the extent that it includes information on your political beliefs or any other personal sensitive data that you disclose within the content of your correspondence with us.
In addition, we may collect financial information from you when you make a donation to support the CMJ
LEGAL BASIS FOR USING YOUR DATA
We collect your financial data for the purpose of fulfilling our contractual duties to you or to others – i.e. when we need this data to process your donation.
Where we have no contractual basis for retaining financial data (i.e. when transactions have been processed) we retain only that financial data which is required either to:
satisfy our obligations to maintain accurate financial and tax records, or
satisfy our legitimate interest in supporting future fundraising. This will include retaining information on the date of the donation, the amount donated and your personal data on our fundraising database.
If you make a donation to the CMJ, we rely on our legitimate interest in providing you with information about what your donation will help to fund as the legal basis for sharing information about our work and services with you by post only.
For all email, text or phone communication, we will seek your opt-in consent before we undertake this contact.
If you have not made a donation to the CMJ – but have given us your personal data for another purpose – we will seek your opt-in consent for all email, text or phone communication after a confirmation of your initial interaction.
You have the right to withdraw your consent to these activities. You can do so at any time by contacting us at firstname.lastname@example.org.
FOR WHAT PURPOSES WILL YOUR DATA BE PROCESSED?
If you are accessing our legal advices services, your data will be used only for this purpose.
If you are making a donation or supporting a campaign action, we will process your data in order to satisfy this specific action.
If you make a donation, we may contact you by post to give you further information about ways in which you can support the CMJ.
For all other actions, if you give opt-in consent, we may contact you by email or post to give you further information about the CMJs work and ways in which you can support us.
WHO DO WE SHARE YOUR PERSONAL DATA WITH?
We do not disclose your personal data to anyone outside the CMJ except:
where we have your permission
to other organisations who provide a service to us or you (such as payment processing companies or print companies), or
where we are required to do so by law.
FINANCIAL DATA – PROCESSING OF YOUR PERSONAL DATA BY THIRD PARTY PAYMENT PROVIDERS
We also intend to accept donations through a variety of payroll giving providers (e.g. Charities Aid Foundation Give As You Earn) and other fundraising platforms (e.g. JustGiving, Virgin Money Giving and CrowdJustice).
If you give to the CMJ through these third parties, they will provide you with their own privacy notices. We will normally receive your name, address, donation amount and date of the donation, and make use of this data in the manner described in this policy.
HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION FOR?
We will not keep your personal information for longer than is necessary for the purposes for which we collect it unless we believe that the law or other regulation requires us to preserve it (for example, because of a request by a tax authority).
When it is no longer necessary to retain your data, we will delete the personal information that we hold about you from our systems.
YOUR RIGHTS AND HOW TO CONTACT US
As noted above, you have the right to withdraw consent or object to our processing of your data. You also have the right to seek information on which of your personal information we hold and you can, in certain circumstances, implement your rights to erasure, rectification or restriction of our processing.
CHANGE OF POLICY
We may amend this privacy statement from time to time. If we do, we will post a notice of the change on the website.
WEBSITE LEGAL STATEMENT
The information contained on this site gives only general guidance as to the law as it applies in England and Wales and is written for people resident in, or affected by, the laws of England and Wales only.
It should not be relied upon as an authoritative statement of the law. If you think you have a legal problem, you should obtain specific advice from a lawyer or adviser, either directly from the CMJ or from another source.
The CMJ cannot guarantee that information on the site is accurate, complete or up to date. Visitors who rely on any information do so at their own risk. Availability of information is subject to change without notice.
The CMJ will not be held liable (to the fullest extent permitted at law) for any loss, damage or inconvenience arising as a consequence of any use of or the inability to use any information on this site.
The CMJ takes no responsibility for the contents of linked websites and links should not be taken as an endorsement.
Content on this site is protected by copyright. The copyright owner is the Centre for Military Justice.
The CMJ encourages people to download or copy the material for personal use. The CMJ does request appropriate acknowledgment of the copyright owner if material is re-published in any format.
You may not make alterations or additions to the material on this site, or use it for commercial purposes.